Secretarial Services Services

A. Company Secretary Services

Effective company secretarial support plays an important role in maintaining sound corporate governance and ensuring that an organization complies with applicable company laws and regulatory requirements. Under Tanzania's Companies Act, companies are generally required to have a company secretary, except for limited liability single-shareholder companies. Public company secretaries are also subject to specified professional qualification requirements.

Radiant provides professional company secretarial services to support boards, directors, shareholders, and management in meeting their statutory and governance responsibilities. Our services are designed to ensure that corporate records remain accurate, statutory obligations are addressed on time, and governance matters are handled efficiently.

Annual Statutory Compliance Services

Our annual statutory compliance support includes:

• Acting as the appointed company secretary where applicable
• Monitoring compliance with the company's Articles of Association, the Companies Act, and other applicable laws and regulations
• Advising the Board on Tanzanian company law, corporate governance requirements, and good governance practices
• Maintaining and safeguarding the company's statutory records and corporate documents
• Maintaining and updating statutory registers, including registers of members, directors, and beneficial owners
• Preparing Board and shareholder resolutions in a timely manner
• Preparing and facilitating the filing of annual returns and other required documents with the Registrar of Companies through BRELA
• Maintaining custody of the company's common seal, where applicable
• Managing the use of the common seal, maintaining appropriate records, and preparing the necessary resolutions relating to its use

BRELA's company registration system supports annual returns, changes to company particulars, and other compliance filings, while Tanzania also requires companies to maintain and submit prescribed beneficial ownership information.

Meeting Services: Attendance at Board and Shareholder Meetings

We provide comprehensive support before, during, and after Board, committee, and shareholder meetings. Our services include:

• Coordinating with management in preparation for meetings
• Drafting and finalizing meeting notices and agendas
• Preparing notices, proxy forms, and related documentation for Annual General Meetings, Extraordinary or Special General Meetings, and other shareholder meetings
• Maintaining accurate minute records for the Board and Board Committees
• Attending Board, committee, and shareholder meetings where required
• Preparing draft minutes after meetings and submitting them to the Chairperson or relevant parties for review and approval
• Advising the Board on corporate governance and compliance matters arising during meetings
• Carrying out other meeting-related company secretarial responsibilities as required

Non-Routine Secretarial Services / Ad Hoc Services

We also provide support for corporate changes and other non-routine company secretarial matters, including:

• Processing changes in company membership and shareholder information
• Processing appointments, resignations, and other changes relating to directors
• Processing the allotment, transfer, and other changes relating to shares
• Facilitating changes to the company's share capital
• Processing changes of company name
• Certification and authentication support for corporate documents, where appropriate
• Conducting company searches and obtaining available official company information or status records from BRELA
• Supporting the opening of corporate bank accounts and changes to authorized bank signatories
• Assisting with company de-registration, striking-off, or dissolution procedures
• Facilitating amendments to the Memorandum and Articles of Association or other constitutional documents
• Providing corporate governance and compliance advice on non-routine matters
• Providing confirmations to authorized third parties based on the company's statutory and corporate records

B. Business Registration

We assist entrepreneurs, investors, and organizations with the registration and establishment of businesses in Tanzania. Our support is designed to simplify the registration process and help clients meet the relevant requirements before commencing operations.

Our business registration support may include:

• Registration of business names
• Registration and incorporation of companies
• Registration of foreign companies and branches
• Registration support for eligible non-profit and other organizational structures
• Assistance with subsequent statutory and regulatory registrations required to operationalize the business

We can also coordinate related post-registration requirements, including tax registration, preparation of corporate documents, and support with corporate bank account opening, depending on the client's requirements. BRELA administers company and business-name registrations in Tanzania.

C. Local Representation for Foreign Companies

We provide local representation and registered-office support to foreign companies establishing or maintaining business operations in Tanzania.

Our services may include supporting the appointment and administration of persons authorized to receive official communications or represent the foreign company locally, maintaining relevant corporate records, and assisting with required filings and regulatory correspondence.

Tanzania's Companies Act specifically provides for foreign companies to notify the Registrar of persons authorized to accept service or represent the company in Tanzania, as well as details of their local place of business.

D. Company De-registration or Dissolution

Where shareholders decide to discontinue business operations, we provide professional support through the applicable company closure, de-registration, striking-off, or dissolution process.

Our services include reviewing the company's compliance position, preparing the necessary corporate resolutions and supporting documentation, facilitating required filings with the relevant authorities, and following up on the process through to completion, subject to applicable legal and regulatory requirements.

For foreign companies that cease to maintain a place of business in Tanzania, the Companies Act provides for notification to the Registrar and subsequent removal from the register in accordance with the prescribed process.

E. Corporate Governance and Advisory Services

We provide advisory services on matters relating to Tanzania's Companies Act, corporate governance requirements, statutory compliance, and the responsibilities of directors and company officers.

Our support may also include corporate governance reviews, assessments of statutory records and compliance practices, review of governance structures, and recommendations for improving Board effectiveness and strengthening overall corporate governance.

We work closely with directors, shareholders, and management to help organizations establish governance practices that promote accountability, transparency, proper oversight, and compliance with applicable laws and regulations.