Service Pillar
Payroll Services
Outsourcing your payroll function to a trusted professional service provider can deliver significant benefits to your organization. It allows management to dedicate more time and resources to core business activities while improving payroll efficiency, reducing administrative costs, and minimizing the risks associated with non-compliance with tax, labour, and statutory requirements.
Our payroll services are designed around accuracy, reliability, confidentiality, compliance, and timely delivery. We tailor our solutions to suit the specific requirements of each organization, ensuring that payroll administration is efficient, well-controlled, and aligned with applicable Tanzanian laws and regulations.
We utilize modern, secure, and flexible systems to provide seamless payroll processing and administration. Through our employee self-service solutions, employees can securely access payroll information, including payslips and relevant annual payroll and tax records.
Our payroll solutions can also support leave administration, including employee leave applications, approvals, leave balances, and record maintenance. This provides employers with a more efficient way of managing employee records while maintaining accurate and accessible payroll and human resource information.
What We Provide
Our Comprehensive Outsourced Payroll Administration and Processing Services Include
Payroll Processing and Reporting
We process employee salaries and wages, calculate applicable payroll deductions and benefits, and prepare comprehensive payroll reports tailored to management requirements.
Employee Salary Payments
We facilitate the preparation and processing of electronic salary payment schedules to ensure employees receive their net salaries accurately and on time.
Payroll Back-Office Support
We provide ongoing administrative and technical payroll support to assist organizations in effectively managing day-to-day payroll requirements.
Executive Payroll Support
We provide confidential payroll processing solutions for executives and other designated employees where enhanced privacy and restricted access are required.
Preparation and Distribution of Payslips
We generate and securely distribute employee payslips through appropriate electronic channels and employee self-service platforms.
Statutory Deductions, Returns and Remittances
We assist with the calculation, filing, and remittance of applicable payroll taxes and statutory obligations in Tanzania. These may include Pay As You Earn (PAYE), National Social Security Fund (NSSF) contributions, Workers Compensation Fund (WCF) contributions, Skills Development Levy (SDL), applicable health insurance contributions, and other statutory or authorized payroll deductions.
Year-End Payroll Reporting
We prepare and distribute relevant annual payroll and tax reports for employees and employers, helping organizations maintain accurate records and meet applicable reporting obligations.
Employee Self-Service Solutions
Our employee self-service platform enables employees to securely access their payslips and other relevant payroll information electronically, reducing administrative workload while improving accessibility and efficiency.
Support During Tax Authority Audits and Reviews
We support clients during payroll-related audits and reviews by the Tanzania Revenue Authority and other relevant regulatory authorities, including preparation of supporting records and responding to payroll compliance matters.
Employment and Payroll Tax Advisory
We provide guidance on Tanzanian employment-related tax and payroll requirements, helping organizations understand and comply with their obligations while keeping abreast of regulatory developments.
Payroll Tax Dispute Resolution
We assist organizations in addressing and resolving payroll-related tax disputes, including reviewing assessments, preparing supporting documentation, and engaging with the relevant authorities where necessary.
Payroll Software and HR Administration Support
We provide technology-enabled payroll solutions that support payroll processing, leave management, employee records administration, and related HR functions. Our solutions are designed to improve efficiency, accuracy, security, and accessibility throughout the payroll management process.
Extended Support
Additional Payroll Services
Leave Management Services
Effective leave management is an important part of maintaining accurate employee records and ensuring smooth workforce administration. Managing employee absences manually can be time-consuming and may lead to errors, inaccurate balances, and administrative challenges.
Our integrated payroll and leave management solution simplifies the entire process by providing accurate tracking of employee leave entitlements, applications, approvals, and balances. Employees can conveniently submit leave requests and access their leave information, while management can efficiently review and approve applications.
By integrating leave administration with payroll and employee records, we help organizations improve efficiency, maintain accurate information, and strengthen controls over employee absence management.
Employee Hosting Services
Organizations undertaking short-term projects or expanding their operations may require employees without establishing a full internal payroll and employment administration function.
Our employee hosting services provide businesses with professional support in managing the payroll and related administrative requirements of temporary, project-based, and other eligible personnel. We assist with payroll processing, applicable taxes and statutory deductions, employee payments, and relevant employment administration.
Our service allows clients to concentrate on their core operations and project objectives while we manage the associated payroll and administrative responsibilities in accordance with applicable Tanzanian employment, tax, immigration, and social security requirements.
Casual Payroll Processing
Managing payroll for casual, temporary, or short-term employees can create additional administrative demands, particularly where employee numbers or working arrangements change frequently.
Our casual payroll processing services provide an efficient and structured solution for calculating employee earnings, applicable deductions, and net payments. We support organizations in processing payments according to the agreed employment arrangements while maintaining accurate payroll records and complying with applicable statutory requirements.
Our integrated payroll solutions enable organizations to manage payments for temporary and casual employees efficiently, whether payroll is processed according to daily, weekly, monthly, or other agreed payment cycles, subject to the applicable employment arrangements and legal requirements.
Immigration and Work Permit Support Services
We provide professional immigration advisory and support services to organizations, investors, professionals, and individuals seeking to establish, work, invest, or reside in Tanzania.
Navigating immigration and employment requirements can be complex, particularly for organizations engaging foreign employees or individuals relocating to Tanzania. Our experienced team provides practical guidance and administrative support throughout the relevant application processes, helping clients understand and comply with applicable immigration and employment requirements.
Depending on the circumstances and eligibility of each applicant, our immigration support services include assistance with:
- Visa applications
- Work permit applications and renewals
- Residence permit applications and renewals
- Investor and self-employed permit applications
- Dependent-related immigration applications
- Relevant immigration passes
- Permit variations, renewals, and related immigration applications
- Taxpayer Identification Number (TIN) registration support
- Immigration and expatriate compliance advisory
- Supporting documentation for relocation and establishment in Tanzania
- Other related immigration and expatriate support services
Tanzania's regulatory framework distinguishes between work permits and residence permits. Work permits are categorized according to the nature of the foreign national's employment or activities, including categories for investors or self-employed persons, professionals, other employees, and persons engaged in qualifying charitable or religious activities. Foreign nationals intending to reside in Tanzania for employment, investment, business, or other lawful activities may also be required to obtain the appropriate residence permit.
Our team assists clients in identifying the appropriate permits and documentation based on their circumstances and provides support throughout the application and renewal process. We also assist organizations in managing immigration compliance for their expatriate employees.
Through our understanding of Tanzanian immigration, employment, and tax requirements, we aim to make the process as efficient and straightforward as possible. Our objective is to help clients maintain the appropriate immigration status and meet applicable regulatory requirements while allowing them to focus on their business, investment, employment, or professional objectives in Tanzania.
Where required, we can also provide assistance with TIN registration and related tax registration requirements with the Tanzania Revenue Authority.